Assistant to Vice President for Marketing and Communications - 2002475
Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Two years of full-time executive administrative experience in a large, complex environment within the public sector, corporate, non-profit, or higher education setting working for a Vice-President or other senior position. Previous experience managing multiple priorities and tasks, coordinating a complex schedule/calendar, and working in a fast-paced environment. Demonstrated proficiency with a personal computer and software, including Microsoft Office Applications, PowerPoint, Excel, Email (i.e. Google Apps), Zoom video conferencing software, and Internet navigation. Excellent verbal and written communication skills.
Master's Degree (foreign equivalent or higher). Additional years of full-time executive administrative experience in a large, complex environment within the public sector, corporate, non-profit or higher education setting working for a Vice-President or other senior position. SUNY or other experience within the New York state system. Experience using Social media as a marketing tool, to include Twitter and Facebook.
Brief Description of Duties:
The Assistant to the Vice President for Marketing and Communications supports Stony Brook University's Vice President for Marketing and Communications/Chief Communications Officer. The Vice President oversees Stony Brook University's strategic communications, marketing, advertising, crisis communications, media relations, editorial and content development, and social media, digital and web. The selected incumbent will coordinate the daily and weekly schedule for a busy senior executive, including scheduling and responding to meeting requests, coordinating all travel and business meetings, responding to correspondence and answering phone calls and emails. They must be able to communicate effectively with senior leadership at Stony Brook University, Stony Brook Medicine, SUNY, external community, and University faculty, staff, alumni and students. The incumbent must operate from a wide base of knowledge regarding the communications and media relations industry, including understanding deadlines and managing crisis communications. Must be able to quickly assess requests, prioritize, and often respond on behalf of the VP. The incumbent must maintain confidentiality at all times. The selected candidate will be responsible for the following:
Executive Administrative Functions :
Attend and participate in meetings with the Vice President for Marketing and Communications; and, as appropriate, have a role in implementing policy, creating action items and plans and ensuring follow-up on high priority agenda items for the Vice President.
Coordinate meetings and will manage the Vice President's schedule, which includes scheduling and rearranging meetings, ensuring the VP remains on schedule, confirming all meetings in advance (details, location, directions, etc.), and obtaining directions and working to ensure the VP arrives at off-site meetings on time.
Provide support in ensuring that the VP is prepared for all meetings, which includes identifying and obtaining the necessary documents. Much of the information handled is highly confidential in nature.
Responsible for providing coordination and administration for University projects. Discretion is necessary in determining which urgent matters require the VP's immediate attention, and which can be delegated to another staff person for action. This requires the ability to make sound decisions while considering various circumstances. It is essential that the incumbent have the necessary confidence/professionalism and skill set to act independently as well as under the direction of the VP.
Public Relations/Communications :
Convey instructions from the Vice President to other University Officers, SUNY, external community and division staff. This frequently includes information of the highest confidential nature. Quick action and timing are often critical.
Prioritize and categorize information as well as assign responsibility for follow-up. Incumbent must exercise considerable judgment in communicating not only the message, but the intent and tone of the Vice President. The incumbent has significant contact with the Stony Brook community, acting proactively and as required, independently of the Vice President for Marketing and Communications.
Project Management, Research and Analysis :
Assist in managing complex projects for the Vice President, this may include research writing, or developing spreadsheets/databases, creating PowerPoint presentations as necessary, using advanced skills as well as incumbent's own experience. Incumbent is expected to work independently to complete tasks involved.
Proactively move projects ahead with an understanding of priorities. The incumbent might also be called on to provide coordination or administrative support at sensitive and confidential meetings concerning communication/marketing projects.
Administrative Duties :
Various administrative duties for the Vice President including coordinating catering for events, travel arrangements and reimbursements, ordering supplies, memberships or other purchases. Work closely with Division IT support in support of Vice President's electronic devices including: computers, cell phones, etc.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a Management Confidential position. This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information,veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Vice President for Marketing and Communications-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: Sep 15, 2020
Posting End Date: Sep 30, 2020, 3:59:00 AM
Salary: Commensurate with experience.
Salary Grade: MP5
Appointment Type: Regular
Internal Number: 2002475
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.