ADMINISTRATIVE COORDINATOR III, Marketing & Communications, Administration
Location: BOSTON, Massachusetts
Internal Number: 22500578241102
Boston University's External Affairs division is looking for an Administrative Coordinator to join our team and support the overall finance and administrative functions of External Affairs. This position assists with the day-to-day financial administration and operations of External Affairs. This includes, but is not limited to, financial transactions, data security management, expense account review and reconciliation, vendor contract management, financial process, and policy improvements. The Administrative Coordinator will be a member of the administrative team that supports the overall finance and administrative functions of External Affairs. The position reports to the Assistant Director of Finance & Administration and supports the Associate VP of Administration & Finance. The position also supports a broad range of projects and special assignments.
If you want to work in a fast-paced, rapidly evolving environment but, an environment that provides a terrific work-life balance, we want to hear from you! External Affairs at Boston University values intellectual, cultural, and social diversity among its staff. We remain steadfast in our dedication to building a team that is inclusive and equitable and a place where all constituents can thrive.
Associate's degree or equivalent with 3-5 years of experience.
Familiarity with, and experience managing SAP business systems and demonstrated experience managing complex University business systems to execute HR processes in BUWorks in an accurate and timely manner is highly desirable.
The position requires knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Zoom, Microsoft Teams, Zoom, and Adobe Acrobat
Candidate must have strong attention to detail and context, good interpersonal skills, willingness to learn, and a sense of humor to thrive in a high-pressure, deadline-driven environment.
Ability to initiate, follow through, analyze, monitor, and evaluate a diverse set of activities on the HR and finance/operations front.
Willingness to work in a challenging environment and meet short deadlines and shifting priorities.
Ability to maintain confidential information and always use sound judgment and discretion.
Self-starter with the ability to be proactive and follow through on projects independently.
Please note all newly hired staff and faculty will need to be in compliance with Boston University's COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University's response to COVID-19, please visit the COVID-19 Resources site.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Boston University is no small operation. With over 33,000 undergraduate and graduate students from more than 140 countries, 10,000 faculty and staff, 16 schools and colleges, and 250 fields of study, our two campuses are always humming.