LBA Realty | LBA Logistics is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois, and New Jersey.  We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high-net-worth individuals.

About The Role

TRANSACTION ADMINISTRATION

• Daily updates and maintenance of leasing activities with the most accurate and updated information entered into Salesforce database.
• Track transactions throughout process; from initial proposal to final lease documentation
• Prepare and track all lease approval documents internally and externally.
• Prepare and/or obtain back-up information for leases including exhibits, budgets and other financial documents.
• Coordinate with the debt team to obtain lender approval on transactions (as needed).
• Coordinate with the asset management team to obtain joint venture partner approval on transactions (as needed).
• Monitor and maintain electronic files.
• Abstract, interpret and identify lease terms and critical dates/information to ensure tenant and landlord compliance and verify correct input into Salesforce.
• Ensure accuracy of rent calculations and annual increases as stated in lease documents.
• Review measured square footages to ensure they match MRI, Argus and Salesforce for new leases and amendments.
• Serve as liaison with accounting, revenue accounting, legal, asset management, operations and construction departments.
• Process and log legal leasing invoices for expense tracking.
• Review commission invoices to ensure they match the amounts listed in Salesforce.
• Coordinate and monitor payments of leasing commissions with corporate office.
• Coordinate the preparation and execution of new and renewal listing agreements.
• Provide administrative support for the NY office (greeting guests, coordinating access for visitors, overseeing incoming and outgoing mail, managing office supplies, maintaining the appearance of the office, assisting with meeting preparation, coordinating catering orders, and other ad hoc duties).

MARKETING ADMINISTRATION

• Work with the marketing team to provide marketing materials for properties within the Central, Northeast & Southeast Regions and ensure LBA website is accurate.
• Coordinate and execute broker appreciation events and broker open houses with the marketing team for the Central, Northeast & Southeast Regions throughout the year.

What We Are Looking For In A Candidate 

• College degree
• Leasing experience in commercial real estate required.
• Working knowledge of real estate terminology is strongly
• Working knowledge of Salesforce is strongly
• Intermediate level of experience with MS Office Suite, including Outlook, Word and
• Ability to compose letters and e-mail communication to all level
• Self-motivated, upbeat team player with the ability to work independently and in a team environment.
• Excellent organizational, interpersonal and communication (written and verbal) skills
• Must be highly focused on
• Willing to take direction from many individuals and assist with miscellaneous projects as
• Ability to prioritize multiple requests in order to meet
• Must be able to consistently achieve high work standards; attention to detail, accuracy and timeliness.
• Must adapt to change and be
• Demonstrated initiative – ability to think and work independently as well as work in
• Must be comfortable working in a fast-paced environment where continuous improvement is expected.